Assistance League of Ventura County

Donor Privacy Policy

Notice to Donors

Assistance League of Ventura County (ALVC) and our affiliate organizations (Auxiliaries) Las Patronas, Nancy R. Brandt and Assisteens, greatly appreciate your trust and confidence in us. We believe that our donors have the right to be fully informed about our recordkeeping practices and to be assured of our commitment to responsibly manage, use and protect their personal information.

Personal information, as used in this notice, means information that identifies an individual personally and is not otherwise available to the public.

Why and How We Collect Information
Personal information is collected for purposes of administering and advancing our philanthropic programs and enhancing the relationship we have with our donors and the community at large. As a matter of policy, we do not employ or contract with third party solicitation or marketing firms nor do we sell, trade or rent your personal information to non-affiliated individuals or organizations. Information collected may be used for one or more of the following purposes:

  1. To process, administer, maintain and acknowledge transactions and accounts relating to donations
  2. To facilitate fundraising efforts supporting our philanthropies
  3. To communicate with existing and prospective donors concerning Assistance League of Ventura County/Auxiliaries activities and services
  4. To comply with legal and regulatory requirements

We may collect personal information about existing and potential donors in a number of ways, including the following:

  1. Personal information received directly from you
  2. Personal communications with a donor by a board member, member volunteer, or employee
  3. Responses to advertising media, direct mail solicitation, invitations to fundraising, social and testimonial events
  4. Receipt of information about memorial gifts, pledges and bequests
  5. Communications from tax, estate and investment planners

Our Commitment to Confidentiality
We value and appreciate all donations supporting our philanthropies and we take great care to appropriately acknowledge your gifts upon notice of receipt. However, we do not publicly disclose the non-category amount or value of gifts unless authorized by you or as otherwise permitted or required by law.

Assistance League of Ventura County/Auxiliaries promotional and solicitation materials include a copy of this notice or otherwise provide for the above authorizations. Pledged donations executed by bank, credit card or payroll deductions are considered one gift and are disclosed as initially authorized.

How We Protect Information
Assistance League of Ventura County has a long history of appropriately protecting sensitive information. We maintain physical, electronic and procedural safeguards to maintain the integrity and confidentiality of all personal information in our possession. Access to this information is granted on a need to know basis to those individuals who must use it in the performance of their responsibilities. All members and employees are required to comply with our privacy procedures and policies.

Changes to this Notice
This Privacy Notice applies to all members of the community supporting our philanthropic endeavors and replaces all previous disclosures we may have provided you about our information practices. In the event we find it necessary to modify or substantially change our information practices, we will post the updated information immediately on our website and make it available to donors by written notice.

Requests for Anonymity and Additional Information
Those who wish to make their financial gifts and donations anonymously, or to amend or in any manner restrict previous disclosure authorizations, may do so by written notice.

Correspondence and questions regarding this policy should be addressed to:

Public Relations/Communications Chairman
Assistance League of Ventura County
913 East Santa Clara Street
Ventura, California 93001

Telephone: (805) 643-2458, Fax (805) 643-4087

E-mail: alvconline@hotmail.com